Please read this privacy notice carefully, as it describes what personal information Selection Recruitment Limited and our partner organisation Selection Recruitment Services Limited (“We”) may hold about you, what it’s used for, and how it’s obtained.
You should regularly review this privacy notice, as we may change it from time to time. If we make any significant changes, we will endeavour to send you an email to notify you of such changes, although this may not always be possible. Additionally, we will display a notice on our website to identify the changes being made.
If you have any questions about this privacy notice or do not agree with it, you can email firstname.lastname@example.org.
This privacy notice does not apply to employees, past or present. A copy of the employee privacy notice can be requested by emailing email@example.com
Who are we?
Selection Recruitment Limited is a healthcare recruitment agency, which specialises in permanent recruitment of nursing and healthcare professionals for businesses including care homes, hospitals, community services and the National Health Service.
Our registered address is 110 Gainsborough House, 109 Portland Street, Manchester, M1 6DN
Our registered company numbers are 10159721 and 11359002
What does data protection law say?
The General Data Protection Regulation (“GDPR”) which came into effect on 25th May 2018 says that we can only use your personal information if we have a legal and legitimate reason to do so. We will only keep your personal data if we have one of the following reasons:
- To fulfil or negotiate a contract with you,
- To comply with legal obligations,
- When it is in our legitimate interest,
- If you have provided consent.
We will only use your information for our legitimate interests when we have an appropriate business reason, and we will tell you what our legitimate interests are.
What information do we collect about you and why?
The information we collect about you depends on who you are, and what your relationship with us is. The information we hold about you may have been provided by you or obtained from a third-party source, such as an online job board (for example, CV-Library)
The tables below list the personal information we collect, how we collect it, what we use it for, and our reasons for doing so. They are not exhaustive lists, and there may be instances where we need to collect and use your personal information for purposes which are not listed below.
|Information collected on our website|
|When do we collect your information?||What information do we collect?||What do we use it for?||Our reason(s).|
|When you visit our website.||IP address.||To see who is looking at our website.||Legitimate interests – to identify businesses who might be interested in our services.|
|When you use the ‘Contact Us?’ form.
|To contact you to respond to your question or query.||Legitimate interests – to respond to questions and queries.|
|When you apply for a job we are advertising||Name,
CV (if attached)
|To contact you to discuss current vacancies, and to ascertain your suitability for the advertised vacancy||Legitimate interests – to recruit for job vacancies and fulfil our obligations as a recruitment agency|
|All other information|
|What do we collect?||How is it collected?||What is it used for?||Our reason(s).|
|Candidate contact details, CV and details of professional registration (for example, NMC, GMC or HCPC registration)||When you apply for a job vacancy through our website, or;
When you apply for a job vacancy that we have advertised through a third party (e.g. job boards such as CV-Library), or;
When we download your CV from any job boards you have uploaded it to, or;
When you are referred to us by someone else.
|To recruit for job vacancies on behalf of our clients
|Legitimate interests – to recruit for job vacancies on behalf of our clients, and to find you job roles which are suited to your skills and experience.|
|Client contact details.||We ask our clients to provide us with a contact in their organisation.||To contact our clients for operational purposes.||Legitimate interests – to manage our service.|
|Details of Disclosure & Barring Service (DBS) registration||When we are requested to do so on behalf of our clients, we may ask you to supply this information||To perform Disclosure & Barring Service (DBS) checks on applicants and potential applicants||Legitimate interests – to fulfil our duty of care to our clients and their service users.|
|Prospective client contact details.||We identify and collect contact details for prospective clients using public sources, such as professional networking platforms and company websites.||We will contact prospective clients to discuss how our services can help their business.
|Legitimate interests – to market our services to businesses.|
|Supplier contact details.||We ask suppliers to provide us with a contact in their organisation.||To contact suppliers who are working for us or are working for clients on our behalf.||Legitimate interests – so we can contact our suppliers.|
We collect and use personal information for candidates for the legitimate interests of our business, which are to recruit for permanent positions on behalf of our clients, and occasionally for ourselves.
We only collect personal information for candidates who we find on job boards (such as CV-Library), who apply directly to us, or who are referred to us by someone else.
We do not store personal information for candidates we have had contact with on social media platforms such as LinkedIn without first requesting permission to do so.
We will inform candidates by email when we collect their details, after which, we will contact them within a reasonable period of time to further discuss their needs.
If candidates are not interested in our services, they can request that we delete their personal information from our systems, and we will comply by the end of the next working day.
Who do we share your personal information with?
We may share your personal information with third-parties for a variety of reasons, depending on who you are, and your relationship with us. Here is a list of some of the third parties that we typically share information with. It is not an exhaustive list, and we may occasionally need to share personal information with other third parties (e.g. if we need to comply with a legal obligation).
- Our clients – If you have applied for a job vacancy, we will share your information with clients who have vacancies which meet your skills, experience and job criteria. We will always ask for your permission before we share your information with our clients, and we will notify you in writing of any client with whom we intend to share your information
- Our CRM (customer relationship management) system – We use several software and IT service providers, such as a cloud-based CRM system. They store some personal information on our behalf but do not use it for their own purposes and cannot access the data themselves
When do we use automated decision making?
We do not use automated means to make any decisions about you. All of our decisions are made with human involvement.
Do we send your personal information outside of the EEA?
Our website is hosted outside of the European Economic Area (EEA), in the United States of America, however our hosting company does not have any access to, nor does it retain, any of your personal information.
Our cloud-based CRM system is hosted in the United Kingdom, which is currently part of the European Union and EEA, and subject to GDPR legislation.
How long do we keep your personal information for?
We will only keep your information for as long as we need it, after which we will delete it, unless otherwise stated.
- IP addresses – Our website analytics tools store IP addresses of visitors for a maximum of 24 months.
- Email addresses obtained via the ‘Contact Us’ form – If you are a candidate or prospective client, we will keep your email address for as long as we believe you may be interested in our services.
Should you tell us that you are no longer interested in our services, we will add your email address to our blacklist, to ensure you do not receive further marketing communications from us.
Alternatively, you can request we delete your email address altogether.
In any circumstances, we will never keep your email address for longer than a period of 24 months unless there is a legal and legitimate reason for doing so
- Candidate contact details and CV – We keep your details for up to 2 years after your last contact with us, so we can contact you if we have any job opportunities you may be interested in.
- Client contact details –We will retain client contact details for the duration of our engagement, and then for as long as we believe is reasonably necessary, so that we can contact you about previous and future engagements.
- Prospective client contact details – We will keep your contact details for as long as we believe you may be interested in our services for your business. Should you tell us that you are no longer interested in our services, we will add you to our blacklist, to ensure you do not receive further marketing communications from us. Alternatively, you can request we delete your contact details altogether.
In some circumstances, we may need to keep your information for longer than stated above, such as, to comply with our obligations to HMRC, the ICO or for evidence in an ongoing legal claim.
What are your rights?
You have several rights with regards to your personal information (listed below). In accordance with data protection law, we will exercise requests within one month, except where the request is considered excessive.
To exercise any of your rights, please submit your request in writing by emailing firstname.lastname@example.org
Access to your personal information – You can request a copy of your personal information at any time by telephoning our registered office, by writing to our registered office, by visiting our registered office during our normal business hours or by email to email@example.com
Change or correct your personal information – If you believe the information we hold is incorrect or incomplete, you can request we change it.
Request we stop using your personal information – If you do not believe we are using your personal information fairly or lawfully, you can ask us to delete, or stop using your personal information.
In some circumstances we may not be able to delete your personal information (e.g. if it’s needed to comply with a legal obligation). If we cannot delete your personal information, we will tell you why.
Request we restrict the use of your personal information – You can ask us to restrict the use of your personal information for the following reasons:
- You contest the accuracy of your personal information.
- You believe your personal information has been unlawfully processed, but you don’t want us to delete your personal information.
- We no longer need your personal information, but you need us to keep it so you can establish, exercise or defend a legal claim.
Whilst use of your personal information is restricted, we will not use it for any other purpose.
Withdraw consent – If you have provided consent for any activities involving your personal information, you can withdraw consent at any time.
How to complain?
If you believe we have used your personal information irresponsibly or unlawfully, you can email firstname.lastname@example.org.
Should you wish to make a complaint to the Information Commissioners Office (ICO), you can do so by visiting https://ico.org.uk/concerns/.
For more information on your rights as a European data subject, we recommend contacting the ICO or your local Citizens’ Advice Bureau.